Assistant Director of Facilities - Carl R. Woese Institute for Genomic Biology

Facility Management
*Serve as one of two primary Public Safety contacts for the Institute of Genomic Biology facilities.
*Make improvements to maintain efficient operations and obtain cost estimates for maintenance, remodel and construction projects for Institute
of Genomic Biology facilities.
*Responsible
for direction and daily operation of the IGB Operations & Facilities
shipping & receiving staff. Make recommendations to the Director of Operations &Facilities regarding personnel actions, including hiring and staff development, and follow
up with implementation. Prepare and
conduct annual performance evaluations. Participate in disciplinary actions when required for receiving staff, working closely with IGB administration and
Staff Human Resources.
*Direct the shipping & receiving staff, who are responsible for shipping/receiving and distributing mail, packages, and equipment.
*Responsible for hazardous package shipping (training provided).
*Ship, receive,& deliver large,fragile, temperature-sensitive, and valuable research supplies and equipment.
*Responsible for nationwide and worldwide shipping-direct vendor-specific training to support the IGB staff's shipping & receiving needs in
the most effective manner.
*Manage IGB facility ticketing system. Prioritize, schedule, and facilitate the resolution of submitted requests with high autonomy. Submit work
requests, liaise with F&S trade shops, and communicate appropriately with
all constituents.
*Monitor outside contractors and/or F&S to verify work meets contractual agreements, is within bid or estimate amounts,is handled in a timely fashion, and considers the needs and requirements of the IGB community.
*Liaise with Building Service Workers (BSWs) to ensure the appropriate cleanliness of IGB facilities. Document and escalate concerns with BSW administration when
necessary.
*Direct all aspects of inventorial equipment following procedures specified by UIUC and State of Illinois policy. Establish and oversee a system of tracking, documenting, and tagging all department furnishings, fixtures, and
equipment (FF&E) inventory. Oversee
biennial physical inventory of all IGB inventorial items and submit reports as
required. Ensure that items are
disposed of and removed from inventory when no longer needed and considered
surplus. Direct physical removal
from sensitive research space and delivery to Campus surplus. Ensure that items are added to or removed from
inventory when transferred into or out of IGB.

Space & Event Management
*Directly monitor University and City of Urbana rental parking spaces and contact the appropriate entities when cars need to be ticketed
and/or towed.
*Maintain college space database and update records of all internal space assignments, classification, and
usage. In coordination with the Director of Facilities, conduct and review
annual space study.
*Assist unit with special events, including coordinating space, both virtual and on-site, and assist with set-up
and take-down upon request. This includes transportation of speakers and
participants for event needs.
Support occasional management of evening and weekend events.
*Review proposed event logistics and determine protocols to ensure safety and security. Consult with campus resources such as the Division of
Public Safety, Contract Services, and F&S when necessary.
*Planned, scheduled, and directed the moving of researchers and their equipment within the IGB from other campus locations or off-campus
locations.
*Direct and support identifying and removing samples left in -80 loaner freezers to ensure the correct owner maintains access to critical
research samples.

Administrative/Strategic
*Serve as an emergency contact for the IGB, communicating 24/7 with Public Safety and Facilities and Services to initiate timely resolution of
mechanical/building system or research support issues.
*Meet regularly with Director of Facilities to provide updates on all facility related matters and create and provide reports, as requested.
*Serve as backup for IGB office manager, which includes but is not limited to; assign &return keys, collect& document fees, activate/deactivate Prox cards, confirm training,
reserve space, set up for special events & conferences, reserve &
operate IGB vehicle in support of the mission of the IGB.
*Act as building safety and security contact. This includes on-call responsibilities, processing of maintenance
requests, facilitation of life safety improvements and annual safety activities.

1. High School Diploma or equivalent.

2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 60 semester hours or an Associate's Degree equals one (1) year (12 months)
  

B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience

Experience partnering with University of Illinois Facilities & Services, Campus Administration, and/or other University of Illinois campus units to accomplish needed objectives.

• Extensive knowledge of the organizational structure of the Institute for Genomic Biology, University Administration, Campus Administration, and other Campus Units is required to effectively develop, interpret, and implement policies and procedures. Interaction with a diverse group of Directors, Theme Leaders, Campus Units, and internal and external representatives will occur, including with State and City officials. Ability to make and convey decisions and cooperate with a wide variety of people and personalities. Possess the ability to resolve complex problems or issues requiring a thorough knowledge of the organization.
• Possess knowledge of the project delivery process and an understanding of shipping and receiving software, contracts, and other forms associated with project delivery, building operations, and maintenance.
• Exercise discretion and good judgment in fulfilling the job obligations. Operate independently and make decisions, but know when to involve the Associate Director, Director of Operations & Facilities, and members of the IGB staff in the decision-making process or to alert them to potential problems. Assignments require independent judgment to provide assistance, direction, training, advisement, and coordination on work and matters pertaining to various management services. In many situations, the incumbent is the ambassador of the unit, and the public image the incumbent displays reflects significantly on the image of the unit, the department, and the institution.

This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The
expected start date is as soon as possible after the closing date. The budgeted
salary range for this position is $70,000 - $80,000. Salary is
competitive and commensurate with qualifications and experience, while also
considering internal equity.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not eligible for any type of sponsorship for work authorization.

Applications must be received by 6:00
pm (Central Time) on Monday, November 30, 2026. Apply for this position
using the Apply Now button at the top or bottom of this posting. Please
upload a cover letter, resume and names/contact three
reference. In
order to be considered as a transfer candidate, you must apply for this
position. Applications not submitted through https://jobs.illinois.edu
will not be considered. If required by the position, transcripts or
other documentation of credentials are to be provided no later than the
first day of employment. For further information about this specific
position, please contact Jacinda King at jkking@illinois.edu. For
questions regarding the application process, please contact
217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038992

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu