Production Supervisor Assistant

Job Title: Production Supervisor Assistant

Location: Horseheads, NY

Pay per hour: $22.50

Job Diva Number: 26-12191

Job summary

The Production Supervisor Assistant provides administrative and operational support to the Assembly & Test supervisory team. This role maintains workforce, training, quality, and production documentation and helps ensure timely communication, tracking, and follow-up of key operational processes. The position enables supervisors to focus on employee development, production support, and issue resolution by reducing administrative workload.

Responsibilities

Workforce Administration

• Support attendance reporting and workforce documentation.
• Assist with overtime equalization administration after appropriate training.
• Maintain department records and files.

Training & Certification Support

• Manage employee training documentation.
• Track training completion and required certifications.
• File and maintain certification records.
• Support onboarding and trainee tracking activities.

Quality & Production Support

• Maintain quality hold documentation and records.
• Coordinate documentation related to quality investigations and corrective actions.
• Track production stops and follow up on required actions.
• Perform work order entry and related administrative tasks.
• Collect and organize production-related data and reports.

General Administrative Support

• Maintain accurate and organized department documentation.
• Prepare reports and summaries as requested by leadership.
• Communicate with supervisors regarding outstanding actions, training requirements, and documentation needs.
• Support compliance with company procedures and recordkeeping requirements.

Qualifications

Required

• High school diploma or equivalent.
• Strong organizational and administrative skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple priorities and maintain attention to detail.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.

Preferred

• Prior manufacturing, operations, or production support experience.
• Experience maintaining training, quality, or production records.
• Associate degree or relevant administrative experience.

Key Competencies

• Organization and time management
• Attention to detail
• Data accuracy
• Communication and collaboration
• Problem-solving
• Customer service mindset
• Ability to work independently

Physical Requirements

• Ability to move throughout a manufacturing environment.
• Ability to sit, stand, and use a computer for extended periods.
• Occasional lifting of files and office materials up to 20 pounds.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.