Finance Manager, Corporate Real Estate

Job Summary:

The Finance Manager, Real Estate Corporate Real Estate Transactions & Portfolio Support is responsible for the internal coordination of real estate transactions, oversight of the company's real estate portfolio, and support of key corporate finance functions. This role serves as a strategic business partner to Executive Leadership, Sales, Finance, and the external real estate broker for site selection, lease and purchase negotiations, transaction execution, and portfolio management. In addition to managing the day-to-day administration of real estate assets, the position provides financial analysis, budgeting, forecasting, reporting, and other finance-related support to help drive informed business decisions across the organization. The role requires a detail-oriented professional with strong real estate and financial acumen, capable of managing transaction workflows, analyzing deal economics, overseeing lease administration and financial obligations, and ensuring seamless execution from letter of intent through occupancy while supporting broader corporate financial objectives.

Essential Duties and Responsibilities:

• Transaction Coordination & Deal Execution
  • In coordination with the external real estate broker, oversee end-to-end transaction processes including project in-take, site selection, LOIs, lease/purchase execution/renewals, relocations, and dispositions.
  • Develop and maintain financial comparisons of lease options (NPV, rent schedules, occupancy cost analysis) to support decision-making.
  • Track and manage transaction pipelines, critical dates, approvals, and deliverables.
  • Serve as the primary point of contact with brokers, landlords, and legal to facilitate negotiation and document execution.
  • Drive internal approvals (Finance, Legal, Operations) and ensure alignment with business requirements.
  • Oversee due diligence efforts including site evaluations, zoning considerations, and operational fit (e.g., yard, fleet, fabrication requirements).
• Project & Transition Management
  • IN coordination with the Director of Real Estate, oversee relocation and buildout activities from lease execution through occupancy.
  • Manage and track project schedules, budgets, and vendor performance (e.g., contractors, architects, movers).
  • Ensure alignment between lease terms and project execution (TI allowances, delivery conditions, occupancy timing).
  • Drive issue resolution during construction and move-in phases.
• Lease Administration & Portfolio Management
  • Maintain accurate lease abstracts and track key dates (renewals, options, escalations) through the CoStar process and system.
  • Administer lease obligations and ensure landlord and tenant compliance.
  • Support CAM reconciliations, rent verification, and lease audits.
  • Maintain organized lease documentation and ensure audit readiness.
• Financial Analysis & Reporting
  • Track occupancy costs (rent, CAM, utilities, taxes) against budget and forecast.
  • Lead real estate budgeting, forecasting, and variance analysis.
  • Prepare transaction summaries and approval packages for senior leadership.
  • Drive financial performance analysis, including monitoring of KPIs, variance analysis, and ROI evaluations on major capital projects.
• Facilities & Operational Coordination
  • Support space utilization tracking and operational efficiency initiatives.
• Systems & Data Integrity
  • Maintain real estate systems and reporting tools (lease administration, transaction trackers, document repositories).
  • Ensure accuracy and completeness of portfolio data.
  • Produce standard and ad hoc reporting for Finance and Operations leadership. yard, fleet, fabrication requirements).

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Demonstrated experience supporting lease transactions, site selection, or corporate real estate deal processes.
• Strong financial and analytical skills, including lease modeling and cost comparison analysis.
• Advanced Excel proficiency and comfort navigating analytical workflows.
• Ability to manage multiple concurrent transactions and strict deadlines in a fast-paced environment.
• Proven ability to drive transaction execution through disciplined tracking of milestones and deliverables.
• Strong cross-functional coordination skills to effectively align Finance, Legal, Operations, and external partners.
• High level of detail orientation to ensure absolute accuracy in contracts, data, and financial reporting.
• Strong problem-solving capability to anticipate and resolve issues during transactions and project execution.

Education and Experience:

• Required: Bachelor's degree in Real Estate, Finance, Business, or a related field.
• Required: 3-6 years of experience in corporate real estate, brokerage, or transaction coordination.
• Desired: Experience with lease administration platforms (e.g., CoStar, MRI, LeaseQuery).

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.

• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.

• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.

• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.

• Insight: The ability to gather and make sense of information that suggests new possibilities.

• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.

• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.

• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.

• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.

• Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.

• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.

• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.

• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

No direct reports

Travel Requirements:

Travel required 10-20% of the time to other office locations.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 8:00 am and 5:00 pm as scheduled with the position's supervisor. Work outside of regular hours may occasionally be necessary to meet business needs.

Physical Demands:

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds.

• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Prolonged sitting.

• Frequently required to reach with hands and arms.

• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$89,500.00 to $122,750.00 annual salary. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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