Accountant I (U) (0010)

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The position performs professional accounting and financial work in support of the Office of Development & Alumni Relations. Applies accounting principles and practices to a variety of accounting, budgeting, reconciliation, reporting, procurement, and fiscal functions associated with Foundation and University accounts. Examines, analyzes, reconciles, and evaluates accounting records, financial transactions, and supporting documentation to ensure accuracy, completeness, proper allocation of funds, compliance with donor restrictions, and conformance with Foundation and University policies and procedures. Prepares financial reports, assists with fiscal administration activities, and provides guidance regarding financial processes and compliance requirements. Works under general supervision and exercises independent judgment in the review, analysis, and resolution of financial and accounting matters.

Financial 90 %
1. Reviews, audits, processes, and reconciles Foundation disbursements including
Vouchers and Grants to University and other financial transactions to verify accuracy,
completeness, availability of funds, compliance with donor restrictions, and conformance
with Foundation and University policies and procedures; researches and resolves
discrepancies, non-compliant transactions, and related accounting documentation
issues.
2. Examines accounting records, financial transactions, account activity, supporting
documentation, object coding, vendor/payee information, and account usage utilizing
applicable financial systems to assess accuracy, completeness, proper allocation of
funds, compliance with donor restrictions, and conformance with Foundation and
University policies and procedures.
3. Reconciles internal billing activity, including review of billing reports, preparation of
internal billing vouchers, verification of account allocations, and post-payment
reconciliation.
4. Serves as Fiscal Officer delegate for the Department of Development and Alumni
Relations by reviewing and approving designated financial transactions, monitoring
account activity, assisting with fiscal administration functions, and ensuring compliance
with University fiscal policies and procedures.
5. Prepares and processes payment for Foundation vouchers for vendor payments, staff
reimbursements, event-related expenses, and other departmental financial transactions.
6. Prepares and submits Invoice Distribution Forms (IDFs), AIS collection reports, travel
reimbursements, and other University financial transactions utilizing applicable
University systems including Laserfiche, PaymentNet, MEDBUY, AIS, and related
systems.
7. Serves as departmental resource for Procurement Card purchasing. Reviews P-card
transactions; verifies expense coding, supporting documentation, policy compliance, and
reconciliation of monthly statements.
8. Assists with department procurement-related functions, including preparation and
submission of purchase requisitions through University procurement systems (MEDBUY);
coordinates purchasing documentation and ensures compliance with University
policies and procedures.
9. Coordinates and processes daily deposit processing activities, including checks, cash,
credit card transactions, donor allocations, appeal coding, and fund designation review
for Foundation accounts.
10. Processes and tracks donor contributions and event-related financial activity, including
invoicing, sponsorship payments, constituent account verification, payment
reconciliation, and event revenue tracking utilizing financial, donor, and event
management systems.
11. Reviews gift-related documentation, including pledge forms, gift-in-kind forms, payroll
deduction forms, and related donor financial documentation; verifies completeness and
compliance prior to submission to Foundation Gift Accounting.
12. Prepares, analyzes, and reconciles financial reports, account activity, tracking records,
and supporting documentation; evaluates financial information for accuracy,
completeness, and compliance and assists with preparation of financial and donor
reporting to support leadership planning and decision-making
13. Maintains financial records, tracking spreadsheets, and supporting documentation in
accordance with Foundation, University, audit, and records retention requirements

Professional Support Activities 10 %
1. Collaborates with SIU Foundation personnel, University financial personnel, vendors,
donors, and internal stakeholders regarding financial transactions, account activity, and
accounting-related inquiries. Interprets financial policies and procedures, performs
complex transaction coding requiring independent judgment, and serves as a resource
to staff regarding financial processes and compliance requirements.
2. Assists with donor stewardship support activities by monitoring significant gift activity,
tracking donor contributions, and coordinating notification and acknowledgement
processes with departmental leadership and support staff.
3. Processes Foundation account maintenance requests, including updates to Budget
Officers, delegates, account access, reporting permissions, and account closures;
coordinates required approvals and documentation.
4. Provides support for departmental fundraising, donor stewardship, and alumni
engagement events, including assisting with event planning and coordination, payment
processing, reconciliation of receipts and deposits, event financial tracking, donor and
sponsor payment management, and onsite event attendance and support as assigned.
5. Performs other related duties as assigned.

Credentials to be Verified by Placement Officer

1. Any one or any combination of the following, totaling three (3) years (36 months) from the categories below:
   1. Work experience and/or training in Accounting or a closely related field
   2. College course work and/or training in Accounting or a closely related field (including 12 semester hours in accounting)
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

Knowledge, Skills & Abilities (KSA's)

1. Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
2. Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
3. Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
4. Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
5. Teamwork (Ability to work well with others)
6. Independent decision making (Ability to exercise independent judgment)
7. Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
8. Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
9. Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
10. Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
11. Ability to operate office accounting machines and equipment
12. Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)

Condition of Employment

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.