Assistant Director of Events and Operations (5155C), Haas Core Programs #87100

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.

For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Responsibilities

Using knowledge of department policies, services, resources, and personnel, as well as academic requirements and procedures, the Assistant Director of Events and Operations serves as a resource and provides information and advice to students and all other parties interested in matriculating through or interacting with the Haas Undergraduate Program. This role forwards non-routine inquiries to the appropriate resource, maintains knowledge of Undergraduate Program processes in order to provide back-up to other functions within the unit, as needed. Manages Travel & Entertainment process for staff professional development.

Involves a wide range of student affairs services, duties, and responsibilities for the Haas Undergraduate Program. Coordinates larger annual program events and other student affairs programming and activities. Supports the international and domestic case competition training program, working closely with the Director of Global Experience. Manages booking student travel & entertainment process, policies, and track budget through chartstring.

Provides assistance to the Assistant Dean, students and faculty in academic advising, recruitment, pre-admissions, student orientation and events and related student affairs services and programs.

Advises student leaders on event planning, room reservations and event policies in collaboration with the Student Affairs team. Responsible for managing and submitting all student signature and standard reservation requests and updating policies and guidelines as needed. Responsible for all student and staff reimbursement requests and processing.

Events and Operations:

• Develop efficiencies and processes to enhance the student experience and student affairs.
• Support and manage logistics and event planning related to Golden Bear Orientation, Welcome Activities, Cal Day, Haas Picnic, and other UGPO Signature events.
• Assist with international and domestic travel and lodging arrangements for student trips, as needed.
• Create and implement new and exciting extracurricular activities to enhance the student engagement and experience in collaboration with the Student Affairs team.
• Develop and maintain relationships including contract negotiations with vendors for student experience events, including food & beverage, hotels, etc.
• Continually evaluate quality and cost effectiveness of vendors and recommend changes to the UG Program Leadership Team.
• Tracks the UG Program Budget, making recommendations to the UG Program Leadership Team.
• Manages purchase order processing and related vendor activities.
• Manage all student and staff reimbursement and reconciliation processes.

General Operations and Program Office:

• Supports the internal and international case competition program, which includes serving as a contact to students, international partners, handling all travel logistics, reservations, implementation and related activities.
• Manages the travel and entertainment reimbursement process and risk management protocols.
• Respond to inquiries from students, faculty, UG program staff, and other campus offices regarding program requirements and requests for assistance.
• Communicate regularly with students and faculty regarding program updates, events, scheduling, and other matters of importance.

Student Affairs:

• As part of the Student Affairs team, serve as advisor and mentor to student leadership officers in their professional development. Actively engage with students and participate in student activities and events.
• Liaise with school and campus departments and service providers including Career Services, Facilities, Computing, Media Services, Alumni Relations, Marketing, Library, Registrar's Office, UC Health Services, Parking, and others.
• Oversee key operational aspects of the program, working closely with the Assistant Dean, Director of Academics, Director of Student Affairs, Director of Admissions and Associate Director of Student Services.

Professional Learning and Growth:

• Embraces the principle of "Students Always" by engaging in opportunities for training, workshops, seminars and continuing education pertinent to the position or at the suggestion of the supervisor.
• Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas.
• Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
• Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.
• Other duties as assigned.

Required Qualifications

• Experienced in managing operations, reimbursement reconciliations, and event planning.
• Knowledge of advising and counseling techniques.
• Competency using Google/Microsoft office suite of applications (spreadsheets, documents, forms, etc.), competency using Canva for presentations, designing flyers, competency in using Bearbuy for purchases and payments.
• Required ability to multi-task and follow through with multiple and urgent deadlines.
• Strong verbal, written, and interpersonal communication skills.
• Multicultural competencies: ability to work with diverse populations.
• Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
• Ability in problem identification and reasoning.
• Understanding of and/or ability to learn University rules and regulations.
• Excellent interpersonal skills, demonstrating a desire to establish and maintain positive & professional working relationships with colleagues, students and team members.

Education/Training:

Bachelor's degree in related area and/or equivalent experience/training. (Required)

Preferred Qualifications

• Experience using and/or ability to learn how to use systems for purchasing and working with vendors (Bearbuy).
• Skills in service orientation, organization, active listening, and critical thinking.
• Experience using mailchimp or other listserv/newsletter management system.

Salary & Benefits

This is a non-exempt Limited temporary position at 50% (20 hrs a week). This position is paid biweekly at an hourly rate.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $26.92 - $36.21.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This is not a visa opportunity.
• This position is covered by the collective bargaining agreement between UAW (United Auto Workers) and the University of California Regents for SV.
  • The automatic conversion to career status, as provided in Section C.1. above will not occur when one or more of the following occur:
    • i. A limited appointee is hired to replace an employee on leave that exceeds 1000 hours. If the employee on leave does not return from leave, the limited appointee shall be converted to career retroactive to the first of the month following attainment of 1000 hours; except that nothing in this subparagraph precludes the University from releasing the limited appointee prior to the anticipated return date of the employee on leave.
    • ii. The employee was hired specifically to work on a short-term project lasting no more than one year or the position into which the employee is hired is not an "ongoing" position, in that the position is established and funded for 18 months or less at any percent of time. In the event the position is funded beyond 18 months, the limited appointee shall be converted to career retroactive to the first of the month following attainment of 1000 hours; except that nothing in this subparagraph precludes the University from releasing the limited appointee prior to the effective date of the funding extension.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.