Admin Assistant 2

The Administrative Support role for the Center for Memory & Aging provides comprehensive support to ensure the efficient operation of a multidisciplinary clinical, research, and education program focused on memory disorders in older adults. This position serves as the primary administrative resource for the Center, supporting the Center Director, faculty, and affiliated staff, while also contributing to the coordination of activities related to the NIH-funded Alzheimer's Disease Research Center (ADRC) and other grants.

Responsibilities include managing daily operations such as purchasing, inventory control, data entry, and general office coordination. The role acts as the first point of contact for incoming communications, including phone triage, and ensures inquiries are handled promptly and professionally. Working closely with the Senior Program Manager, this position supports ongoing projects, maintains organized administrative systems, and facilitates communication across clinical, research, and academic teams. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Experience: (Must
be detailed in your resume or cover letter):

1. Experience working with UNM financial software, including Chrome River, Banner, Lobomart
2. Proficiency with MS Office Suite including Word, Excel, and Outlook
3. Knowledge of HIPAA Policies and Procedures
4. Drafting, proofing, and editing correspondence
5. Experience in meeting coordination - virtual and in person
6. Currently have or eligible for a P-Card (Purchasing Card)

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.