Laboratory Documentation Specialist

Description

The Laboratory Documentation Specialist provides administrative and documentation support within an EPA-regulated analytical laboratory. This role is responsible for compiling, organizing, and reviewing data validation packages to ensure compliance with EPA methods, applicable regulatory requirements, and the laboratory's Quality Management System (QMS). The position supports chemists and technical staff by managing documentation workflows, verifying completeness of deliverables, and maintaining audit-ready records, allowing scientific personnel to focus on analytical testing and method execution.

Key Responsibilities:

• Compile and assemble analytical data packages in accordance with EPA methods and laboratory SOPs.
• Ensure data packages contain required elements (e.g., case narratives, QC summaries, raw data references, calibration documentation, control charts, corrective actions, and required certifications).
• Perform administrative-level compliance checks to confirm completeness, formatting accuracy, required signatures, and proper document organization prior to release.
• Coordinate with chemists and QA personnel to resolve missing documentation or discrepancies.
• Prepare final client-ready reports and ensure timely submission of deliverables.
• Maintain document control and version tracking in accordance with EPA, NELAC/TNI, and/or ISO 17025 standards.
• Organize and archive records consistent with regulatory retention requirements.
• Support internal audits, third-party assessments, and regulatory inspections by retrieving and organizing documentation.
• Track project deadlines and maintain status logs for data package completion.
• Assist with continuous improvement of documentation and compliance workflows.

Required Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, documentation, or data coordination experience (laboratory or technical) working in a regulated environment (EPA, NELAC/TNI, ISO 17025, or similar).
• Strong attention to detail and ability to follow written procedures precisely.
• Working knowledge of document control practices and quality systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple deadlines in a structured, compliance-driven environment.

Preferred Qualifications:

• Experience supporting laboratory, scientific, engineering, or other technical teams.
• Familiarity with data validation documentation, quality systems, or regulated environments.
• Experience with document control systems or laboratory information management systems (LIMS).

Key Competencies:

• Detail-oriented and process-driven
• Strong organizational and time management skills
• Collaborative and team-focused
• Ability to work independently with minimal supervision
• Professional discretion and handling of sensitive information

*This position is covered under the Service Contract Act and is subject to minimum wage requirements as well as the minimum Health and Welfare benefit.

The targeted rate for this position is $35-37 per hour.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.