Part-Time Administrative/Office Support Specialist 1, Town Clerk

The Town of Needham is seeking a highly qualified individual to fill the part-time positions of Administrative/Office Support Specialist 1, working in the Office of the Town Clerk. Under the general direction of the Town Clerk and Assistant Town Clerk, these individuals will provide administrative support to election preparation and a variety of record and license processing.

• Support with elections and census by:
  1. Reviewing and sorting census forms
  2. Answering phone calls from Needham voters, utilizing a script for anticipated/frequently-asked questions
  3. Assisting election workers and staff in processing requests for vote by mail ballots and ballots for mailing
• Support with data entry into the dog licensing system, as needed
  1. Scanning and updating rabies certificates as they are received
• Tracks board and committee swearing-in documentation, identifies missing documents.
• Tracks staff, board and committee ethics training requirements noting those who have not yet completed their requirements
• Perform clerical duties and other administrative tasks, as needed

• General knowledge of local government functions including the need to collect licenses, the roles of boards/committees, and the importance of timely and accurate ballot processing during elections
• Strong attention to detail
• Ability to prioritize and organize tasks and duties
• Experience navigating computers and office equipment, including the use of Microsoft Office Suite

How to Apply:

To apply, please submit your resume, cover letter, and application by clicking "Apply."

Applications will be accepted until 11:59 AM on Friday, May 22, 2026

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

For general employment inquiries, please contact us at personnel@needhamma.gov.

The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov.