Administrative Director

The Administrative Director will provide administrative leadership and professional oversight to the Wisconsin Energy Institute (WEI) and is listed as key personnel in the Great Lakes Bioenergy Research Center (GLBRC) grant, one of 4 Bioenergy Research Centers, funded by the Department of Energy (DOE). This individual will manage the human resources, facilities, financial management, and pre- and post-award functions for the WEI, the GLBRC, and all other WEI grants, as well as all of their subcontractors. The individual will supervise and provide leadership to the Building Manager, Human Resources Manager, Departmental Property Administrator, as well as pre- and post-award Financial Team regarding those activities.

This position reports directly to the WEI Director and interacts collaboratively with WEI faculty and staff, as well as GLBRC Leadership. There are many varying types of appointments (Academic Staff, University Staff, Employees-in-Training, Students, Honorary) held at WEI, with hundreds of other funded and un-funded collaborators on GLBRC and other grants housed in Schools, Colleges and other Institutes across the UW-Madison campus and at other institutions in the US and other countries

The Administrative Director will be the primary administrative point of contact with colleagues in the Office of the Vice Chancellor for Research (OVCR). They will develop and administer the center's annual budget, help ensure compliance with all research funds in WEI, and serve as a primary point of contact for new faculty and staff joining WEI.

The WEI (energy.wisc.edu) is helping to solve one of the world's greatest challenges: developing sustainable alternatives to meet society's ever-growing need for power, fuels, and chemicals. WEI is committed to generating the knowledge and technologies that will speed a transition to a sustainable, resilient, affordable, and just energy future. WEI is led by scientists and engineers committed to making major breakthroughs in the way we source and use energy. Specifically, WEI seeks to: 1) foster collaborative energy projects across sectors and disciplines, 2) prepare energy leaders of today and tomorrow, and 3) enhance public understanding of energy issues. The largest research program within WEI is the GLBRC (www.glbrc.org), one of four Department of Energy-funded Bioenergy Research Centers that is led by the University of Wisconsin-Madison with partners in the U. S. and Canada. The mission is to create biofuels and bioproducts that are economically viable and environmentally sustainable while reducing society's dependence on fossil fuels.

This position is full-time, 100%

This position will primarily work onsite and have the ability to work up to two days per week remotely. Remote work requires an approved remote work agreement (RWA) agreement. An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

• Directs, implements, and monitors strategic planning initiatives to ensure appropriate use of financial, administrative, and staffing resources

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Develops and audits administrative operating reports, budgets, policies, and procedures to comply with regulations, institution policies, and business objectives

• Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit

• Supervises managerial, professional, and support staff of the unit or division and facilitates unit staff developmental opportunities

• Recommends, reviews, and directs personnel resource allocation to ensure appropriate utilization of resources

Wisconsin Energy Institute

• Minimum of five years of progressively responsible professional services with a record of accomplishments in administrative management, to include areas such as research or sponsored programs in an academic environment
• Grants management, budget experience and a strong working knowledge of University of Wisconsin and UW-Madison administrative policies and procedures
• Demonstrated experience overseeing University administrative and operational processes and resources
• Experience supervising a team, that includes growing, coaching, mentoring, and team building
• Excellent communication and the ability to handle sensitive personnel situations,
• Demonstrated analytical and decision-making skills
• Demonstrated ability to plan, establish priorities and organize varied and complex tasks

• Strategic planning experience
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships
• Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised
• Professional or personal experience relevant to the academic and research mission of the Wisconsin Energy Institute

Bachelor's Degree - Preferred Minimum

Those with a relevant Bachelor's degree will be highly preferred.

Click the "Apply" button to start the application process. You will be prompted to upload the following documents:

• Cover Letter
• Resume

Applicants are required to attach both a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced in the position description. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Applicants that do not submit all materials or do not clearly show that they meet the requirements will no longer be considered.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

The selected candidate will be required to pass an initial criminal and/or caregiver background check and then every four years.

Heather Heimbecker, HR Manager, hheimbecker@wisc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.