Legal - Paralegal

PURPOSE: The paralegal supports attorneys and internal business teams in a wide range of leasing and general corporate legal functions, including all aspects of commercial leasing such as drafting, reviewing, and administering lease documents, other non-leasing commercial agreements, documents, and projects, litigation management, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Lease Drafting & Management
* Prepare, review, and revise initial drafts of lease agreements, amendments, letters, and other related documents for prospective and existing tenants.
* Assist attorneys with lease negotiations by preparing redlines and issue summaries.
* Organize lease files and track key lease obligations and deadlines.
Contract Management
* Draft, revise, and format contract language for attorney review.
* Maintain and manage a repository for all executed contracts, amendments, and related documentation.
Legal Document Administration and Corporate Compliance
* Monitor and track entity formation, annual report deadlines, and other compliance filings.
* Maintain accurate legal records and filing systems, both digital and physical.
Litigation Management
* Oversee and coordinate with outside counsel on premises liability claims (e.g., slip-and-falls) and tenant dispute litigation.
* Assist with document collection, case monitoring, and litigation status tracking.
* Communicate with internal stakeholders and claims teams regarding litigation updates and outcomes.
Research & Special Projects
* Conduct legal research and support special projects as assigned by the Legal Department.
* Assist with creating, updating, and maintaining document templates and contract libraries.
Interdepartmental Collaboration
* Work closely with teams across leasing, operations, marketing, and accounting to ensure seamless communication and document flow.
* Coordinate the execution of agreements using DocuSign and manage related workflows.
Technology Fluency
* Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat, DocuSign, Microsoft Teams, and shared drives.
* Strong comfort with emerging technologies and legal tech platforms. Ability to quickly learn, adapt to, and implement new systems such as contract lifecycle management tools, digital filing solutions, or workflow automation software.
Other
* Manage, process, and distribute/submit legal notices and invoices through internal systems.
* Draft and handle follow-up communications with internal and external parties.
* Assist with day-to-day administrative tasks that support the efficiency of the Legal Department.
* High level of detail, excellent grammar and writing skills, and the ability to read, process, and explain legal language.
* Ability to work well and have a positive attitude with various departments throughout the Mall. Good people skills/willingness to work with a variety of different people.
* Flexibility to wear various hats in the department, and willingness to do administrative tasks alongside paralegal work.
* Answer phones, open mail, and place follow-up calls.
* Regular, reliable and consistent attendance.
* Additional duties as assigned.

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES:
* Bachelor's degree and/or paralegal certificate preferred
* Minimum of 3 years of paralegal experience with a leasing emphasis
* Experience in the preparation of lease agreements, commercial agreements, and related legal documents
* Ability to effectively negotiate and finalize agreements
* Ability to work independently and to manage multiple priorities
* Experience in MS Office and PDF formatting
* Exceptional attention to detail, organizational and communication skills

PHYSICAL JOB REQUIREMENTS:
* Repetitive motion (using a keyboard, filing and the phone)- Frequently
* Sitting- Frequently
* Stand and move, Occasionally
* Kneel and bend-Infrequently
* Reach at or above shoulder level-Infrequently
* Reach at or below shoulder level-Infrequently
* Lifting/carry up to 10 pounds-Infrequently
* Lift/Carry up to 30 lbs-Infrequently
* Stoop/Squat-Infrequently
* Handle larger items such as boxes or packages-Infrequently