Administrative Support Assistant II (Part-Time)

The University is seeking a part-time Administrative Support Assistant II to join the Pima County Cooperative Extension (PCCE). This role is ideal for a motivated and capable professional who can provide a wide range of administrative and office support. Key responsibilities include interacting with visitors and stakeholders, coordinating building and equipment maintenance, managing supply orders, and assisting with office communications. The position also provides support to the Director and Business Manager as needed. While the role operates under supervision, many tasks become routine once learned. Success in this position requires strong independent judgment, initiative, and creativity to maintain efficient operations and deliver high-quality results.

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The
Administrative Support Assistant II will be responsible for working at the
front desk at the PCCE main office and interfacing with the public by answering
phone calls, greeting visitors, monitoring and redirecting incoming emails, and
ensuring that public areas are welcoming and that public information is
displayed.

• Answer phones
  and greet visitors.
• Receive and
  distribute mail.
• Monitor PCCE
  central email address and forward messages.
• Maintain
  organization in the front lobby and conference rooms.

Under the
direction of the PCCE Director and Business Manager, this position will
coordinate maintenance of PCCE facilities, equipment, and supplies.

• Organize
  surplus materials and schedule pick-up.
• Communicate
  with Pima County regarding building maintenance and pest control.
• Order and
  organize office supplies and furniture.
• Track vehicle
  maintenance and follow up.
• Other similar
  duties, as directed.

The
Administrative Support Assistant II will assist the PCCE Business Manager and
PCCE Director with various organizational tasks.

• Track and log
  checks received via mail.
• Administrative support and communications with the PCCE Advisory Board
  Committee.
• Maintain the
  PCCE general listserv and help with other mailing lists as directed.
• Assist with
  the PCCE e-newsletter.
• Reconcile
  P-Cards and stand in as back up for PCCE Programs.
• Additional
  support tasks as directed.

Under the
supervision of the PCCE Director and Business Manager, Administrative Support
Assistant II will support all PCCE staff by organizing meetings, coordinating
office events, and managing communication and compliance tracking for PCCE and
UA policies.

• Manage the
  intraoffice calendars.
• Schedule
  rooms and other use of the PCCE main office facility.
• Schedule and
  send reminders for staff meetings.
• Assist with
  coordination of office-wide events and celebrations.
• Distribute UA
  information through the PC listserv and track compliance.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Three years of relevant experience, or equivalent combination of education and work experience.