Human Resources Generalist

Position Type:

Remote Type:

Salary Range:

$68,000 - $73,000

Job Shift:

Job Description:

POSITION OVERVIEW

The HR Generalist position is responsible for the recruitment, selection, and onboarding processes for the college, including managing the institution's talent acquisition pipeline and platform (Workday). This role has a heavy focus on process improvement related both to technology and processes, as well as building strong relationships with employees and managers. The HR Generalist is also responsible for meeting with staff, faculty, and managers related to employee relations and recognition activities.

Remote/Hybrid Work Schedule:
This is a hybrid position that has a combination of duties that allow for a partial remote/flexible schedule with some tasks requiring a physical campus presence.

POSITION RESPONSIBILITIES/FUNCTIONS

Recruitment and Selection Responsibilities

• Manage the recruitment and selection process in Workday by communicating with candidates, scheduling/conducting interviews, and advising management on strategies and decisions.
• Maintain and update job descriptions and FLSA classifications.
• Manage the scheduling and facilitation of new employee orientation activities for incoming employees.
• Manage the adjunct instructor pipeline including posting positions, scheduling interviews (as needed), preparing and assisting with the preparation and delivery of offer letters and work agreements.
• Manage the adjunct instructor onboarding process for adjuncts hired through Kelly Education and assist with paying invoices, coordinating/delivering paperwork, and communicating with Kelly Ed faculty.
• Assist with coordinating adjunct/overload pay and timing with Payroll.

Employee Relations Responsibilities

• Meet with employees and managers to resolve issues or advise on procedures and policies governing disciplinary actions and other employee relations matters.
• Participate in Title IX investigations as needed.
• Respond to complaints from outside agencies and participate in Employee Relations investigations, conduct exit interviews, and maintain files.
• Answer HR-related questions and help communicate policies, benefits, and practices to employees.
• Maintains confidentiality when working with high-profile, sensitive information.

HR Operations

• Ensure Workday data and employee files are accurate.
• Maintain HR forms and records in a legal, confidential and organized manner.
• Keep updated organization charts, email lists, and directory information.
• Conduct monthly 1:1 meetings with managers.
• Assist with the student worker hiring process.
• Assist with updates and revisions to employee handbook as needed.
• Complete employment verification requests.
• Coordinate with Office of Instruction to facilitate the faculty credentialing process and maintain accurate files and complete necessary paperwork.
• Manage employee recognition program including service anniversaries and retirement gatherings
• Monitor the HR and Workday email inboxes
• Provide miscellaneous administrative support to the department
• Complete special project work.

Essential Job Functions

• Ability to work 40 hours per week.
• Excellent computer skills including knowledge of Microsoft Office: Outlook, Word, Excel, PowerPoint, Access.
• Ability to learn new computer programs and database management systems and demonstrate proficiency given adequate training.
• Ability to analyze and interpret data.
• Ability to think critically and strategically to develop new strategies and goals.
• Excellent written and verbal communication skills including ability to communicate effectively with students, faculty, staff, potential employers and other external constituents.
• Ability to communicate difficult messages in a professional manner.
• Ability to work effectively under pressure and to meet frequently occurring deadlines.
• Must be goal and team oriented to build positive working relationships, and conduct business with attention to ethical considerations, and school/accreditation guidelines.
• Ability to maintain confidentiality as required by FERPA regulations.
• Ability to work with and communicate effectively with people from all backgrounds and at all levels.
• Must have strong organizational skills, exceptional networking skills, and consistently displays the highest levels of integrity.
• Ability to prioritize, multi-task and manage competing priorities, and work flexible schedule including select evenings and weekends to meet college business needs.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to adequately read, analyze, and interpret general business communications and relevant regulations/statutes. Ability to effectively write reports, memos, procedures, and other general correspondence. Ability to effectively present information and respond to questions from colleagues, students, groups, and the general public in a professional and appropriate manner.
• Ability to calculate figures and amounts that speak to productivity and effective decision-making. Ability to read and interpret charts, graphs and other visually-presented data. Ability to work within stated budget requirements; be fiscally responsible.
• Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• To perform the job successfully, must have adequate knowledge of and willingness to use specialized software such as PowerCAMPUS, Great Plains, Adobe Products, SolidWorks, PowerFAIDS, Canvas, ticketing systems and/or other databases/electronic aids, in order to be as self-sufficient as possible in day-to-day operations.

QUALIFICATIONS

• Degree in Human Resources or related field and 2+ years working in an HR department
• 2+ years' experience with Workday Recruiting
• Experience in interviewing and selection
• Ability to work 40 hours per week.
• Excellent computer skills including knowledge of Microsoft Office.