Office Operations Administrative Assistant

GFT is seeking an Office Operations Administrative Assistant to join our Strategic Services team in Mechanicsburg, PA! This role follows an onsite work model, requiring regular attendance in our Mechanicsburg office (five days a week), and includes support for additional locations, which may involve occasional travel.

The GFT Strategic Services team, which includes Human Resources, Legal, Accounting & Finance, Office Operations, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Strategic Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you will be challenged to do:

This is an excellent career opportunity for an experienced, motivated Office Operations Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As an Office Operations Administrative Assistant, you will independently carry out & manage the administrative office functions, providing administrative support to local Office Leadership as assigned and other staff within the Mechanicsburg, PA office, and remote sites. In addition, you will assist the Office Operations leadership with practice initiatives, key corporate policies, and procedures.

In this capacity, the successful candidate will be responsible for the following:

• Answer and direct office main line phone calls when needed.
• Sort and distribute incoming mail and process outgoing mail.
• Assist with travel and meeting arrangements.
• Order lunches and assist with staff & client meetings.
• Receive vendor, guest, client visitations (i.e., security access, parking, amenities, seating, safety).
• Coordinate and manage activities / events and oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP).
• Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.).
• Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.).
• Oversee the Safety Coordinator duties.
• Assist with office real estate closures, relocations & renovations.
• Perform new hire orientation and terminations for designated office(s).
• Prepare & submit office expense reports.
• Review and process vendor invoices.
• Prepare office agenda topics, attend, and document Office Leader-hosted meetings.
• Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.).
• Perform other job-related duties as assigned.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

GFT does require the successful completion of a criminal background check for all advertised positions.

Location: Mechanicsburg, PA
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time

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