Manager, Contracts and Compliance

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Lone Star College-System Office, University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.

PURPOSE AND SCOPE:

The Manager, Contracts and Compliance, plays a vital role in supporting contract and compliance management. Reporting through the Business Operations Division, this position serves as a key resource for the Executive Vice Chancellor, Operations (EVCO) functional units, including the Office of Technology Services (OTS) and Property Services teams. This role collaborates with EVCO contract owners across the System, as well as Procurement and Legal departments, on the management of contract and Board Action Item (BAI) lifecycles to ensure compliance and that the best interests of the System are being served. Responsibilities include generating, reviewing, and delivering detailed reports and presentations for division leadership, ensuring compliance with local, state, and federal regulations, as well as adherence to LSC policies and procedures. This role also evaluates business strategies, recommends process improvement, and implements best practices in standard operating procedures (SOPs) across functional units.

ESSENTIAL JOB FUNCTIONS

1. Manages EVCO contract tracking through a centralized repository. Responsible for reviewing the repository for accuracy, tracking, and managing contract timelines and associated spend
2. Responsible for submitting and proactively managing Legal tickets to completion. Responsible for reviewing, coordinating, and tracking associated contract documents (e.g. licenses, subscriptions, SOWs, consulting agreements, amendments, renewals, change orders) using an automated tracking system (ServiceNow: SNOW)
3. Partners with Supply Management and the Office of Legal Affairs and General Counsel to ensure contract language is in the best interest of the System and meets the objectives of the unit
4. Manages the administration of all contracts for OTS, campus facilities, and construction projects in collaboration with contract owners (executive leadership, directors, and managers), including:
   1. Thoroughly analyzing existing and new contracts, understanding contract rationale, terms, and timelines
   2. Advising contract owners on language for contract development
   3. Assisting with communication during negotiations for large and complex contracts
   4. Addressing contract issues and supporting dispute resolution with contract owners
   5. Managing compliance to contract terms, supporting audit defense initiatives, and adhering to all applicable procurement and legal processes
   6. Managing BAI lifecycle for EVCO projects through tracking, monitoring expiration dates, and assisting with the implementation of new BAIs
5. Serves as the first point of contact and Subject Matter Expert for the contracts and compliance Business Operations team. Manages and communicates internal contract standards
6. Develops financial forecasts against department agreements for budgetary processes, analysis and budget integration
7. Partners with Supply Management and the Office of Legal Affairs and General Counsel to ensure compliance with State and local rules and statutes, and alignment with System policies and procedures
8. Develops and executes a continuous improvement cycle through regular (weekly, monthly, quarterly, and yearly) internal audits of contract processes, including timely recommendations on best practices, day-to-day strategy, and the creation and implementation of SOPs/job aids
9. Assists in developing, evaluating, and improving overall business operations processes for EVCO functional units
10. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of board policies and procedures, and Federal and State statutes, regulations, policies, codes, and rules
• High attention to detail, strong organizational skills, and moves with urgency to effectively manage multiple tasks in a fast-paced, deadline-oriented environment
• Strong ability to read, interpret, and extrapolate key contract language (terms and conditions) and information with an understanding of the obligations and implications
• Advanced computer skills, including Microsoft Office, PeopleSoft, advanced presentation software, complex queries, pivot tables, and report generation
• Advanced analytical skills with strong business acumen and strategic thinking capabilities
• Excellent relationship building skills, customer service, and written and oral communication skills
• Demonstrated ability to adapt to changing needs and priorities with a proactive, initiative-oriented approach
• Proven ability to maintain confidential information with discretion
• Ability to work independently and collaboratively as part of a team
• Data-driven approach to problem-solving and decision-making

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC or laptop workstation running on a LAN in a Microsoft Windows environment, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards
• May regularly travel to different LSC locations
• May be fully reassigned to other LSC locations if necessary
• May need to work weekends and untraditional hours if necessary

REQUIRED QUALIFICATIONS:

• Bachelor's degree and at least 3 years of experience, or an equivalent combination of education and experience
• Experience must include at least 2 years of supervisory experience
• Experience working with procurement
• Experience working in contracts and compliance

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Accounting, Business, Finance, or a related field
• Experience using PeopleSoft
• Experience working in higher education
• Experience building databases
• Experience with technology products and services
• Experience with construction projects and change orders
• Certified Texas Contract Developer (CTCD) or equivalent
• Completion of Basic Texas Purchaser Course or equivalent

Hiring salary range is $58,625 - $67,419

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

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ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.