Office Engineer II

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

The Office Engineer supports the project management team by handling the administrative, technical, and coordination functions required to deliver construction projects efficiently and in compliance with contract requirements. This role is responsible for managing project documentation, assisting with construction engineering tasks, coordinating with contractors and design teams, and ensuring timely communication among all project stakeholders. The Office Engineer helps track progress, maintain logs, support cost and schedule controls, and ensure that project records, submittals, RFIs, and change orders are processed accurately and promptly.

Essential Duties & Responsibilities:

Manage and maintain all project documentation, including RFIs, submittals, change orders, meeting minutes, and daily reports.
• Track, log, and monitor contractor submittals to ensure timely review and distribution to design teams and project stakeholders.
• Prepare, process, and follow up on Requests for Information (RFIs), ensuring prompt communication of responses to all relevant parties.
• Update and maintain RFI and submittal logs in PMWeb, ensuring accuracy and compliance with project requirements.
• Maintain organized hardcopy and electronic project files; oversee document and submittal management systems.
• Work with contractors to ensure drawings and project documents are posted and updated in a timely manner.
• Distribute documents, submittals, and RFIs for review; track review comments, compile responses, obtain management approval, and issue formal responses to contractors.
• Coordinate with contractors, design teams, inspectors, and project managers to support clear and consistent information flow.
• Assist in preparing construction meeting agendas, presentations, and action item logs.
• Support field operations by coordinating with field engineers and superintendents to maintain alignment between project documentation and field activities.
• Ensure proper filing, organization, and archiving of all project records in accordance with project standards.
• Manipulate various electronic file formats to create exhibits, graphics, and supporting materials for meetings and presentations.
• Perform additional project support duties as assigned, including attending and documenting project meetings, writing agendas and minutes, expediting processes, and maintaining expediting logs.

Minimum Qualifications:

• Bachelor's degree in Engineering, Architecture, Construction Management or other related technical field required
• 10 years or more experience, preferably on airport projects
• Experience working on large team for complex projects.
• Experience with various delivery methods, including Design-Bid-Build, Design+CMAR and Design/Build
• Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations
• Proficient in Microsoft Office Suite and Bluebeam
• Experience with Project Management Implementation Systems; ability to work in PM Web preferred
• Licensed Engineer (Preferably by CA Board of Engineers) is preferred
• Optional certifications may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certifications.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

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Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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