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Senior Administrative Associate

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Dec 20, 2025
Job Posting Title: Senior Administrative Associate ---- Hiring Department: Disability and Access ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Jan 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About Disability and Access and Disability Cultural Center Based in the philosophy that all students should be assured equal access and opportunity, Disability and Access (D&A) works to eliminate physical, instructional and attitudinal barriers by providing reasonable accommodations and fostering awareness within the University community. The Disability Cultural Center (DCC) supports disability community and education for disabled students, faculty, staff and alumni and all members of the University community. The first of its kind in Texas, the DCC works to create and sustain a sense of belonging for disabled people who study, teach and work at UT. In collaboration with campus partners, the DCC strives to create a community where disability is respected and valued as an important part of our campus community, and accessibility is built into the structure and design of all aspects of campus life. To learn more about Disability and Access, please visit https://disability.utexas.edu/. To learn more about the Disability Cultural Center, please visit https://dcc.disability.utexas.edu/. Purpose The Senior Administrative Associate provides high-level administrative and operational support for Disability and Access (D&A), the Disability Cultural Center (DCC), and Longhorn TIES. This position manages the daily operations of a complex unit with 19 full-time staff and multiple student employees, ensuring efficient processes, accurate recordkeeping, and responsive service to students, faculty, and campus partners. Responsibilities Administrative Operations: Oversee calendars, email communications, scheduling tools (Bookings), and student record entry in the Clockwork database. Student & Stakeholder Services: Provide information on disability services, triage calls and walk-ins, review and maintain confidential records, and schedule appointments with discretion. Program & Office Support: Assist with office functions, special projects, outreach events, staff retreats, and supply management. Website & Accommodation Processes: Maintain the D&A website and support accommodation processes including letters, housing, exams, extended education, and course load reduction/medical withdrawal requests. Supervision & Training: Direct and train student associates and office assistants on front desk procedures and data entry; oversee their general office support work. Support operations of the physical DCC space, including monitoring open hours. Collaboration & Committees: Serve on internal teams and division committees; coordinate with directors and campus departments on record retention policies. Financial Coordination: Work with business staff to provide information on purchases and expenditures. Required Qualifications Bachelor's degree in business, education, rehabilitation services, technology domain or related field and at least three years' experience in assistive technology and working with students with disabilities at the postsecondary level. The candidate must be familiar with the needs of students with disabilities, assistive technology, software, and programs for individuals with various disabilities. Excellent supervisory and interpersonal, communication skills. The ability to work with varied constituencies. Professional demeanor. Relevant education and experience may be substituted as appropriate. Key Competencies Strong organizational and multitasking skills Independent decision-making and initiative Excellent communication and interpersonal abilities Ability to handle confidential information with sensitivity Experience supervising and training student staff Preferred Qualifications Master's degree in education, rehabilitation counseling, technology domain, or a related field and at least three years experience in assistive technology and working with students with disabilities at the postsecondary level. Knowledge of applicable state and federal laws, such as sections 504 and 508 of the Rehabilitation Act, ADA, and copyright law are essential. Familiarity with WCAG, accessible document creation and universal design for instruction. Salary Range $50,000 + depending on qualifications Working Conditions Typical Office Environment Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.