ADMINISTRATIVE SERVICES ASSISTANT 5 - 12192025-73767

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, WESTERN MENTAL HEALTH INSTITUTE, HARDEMAN COUNTY

This is an on-site position.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Necessary Special Qualifications: None

Overview

Under general supervision, is responsible for professional staff administrative work of considerable difficulty and supervisory work of average difficulty in support of line operations; and performs related work as required. This is the supervisory class in the Admin Services Assistant sub-series. Incumbents in this class independently perform complex administrative duties having broad scope and impact. This work involves independent responsibility or overall supervisory responsibility for important and complex operational, financial, personnel and/or technical records and reports for specific activities or operations in a large operational unit or small highly specialized technical unit. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise staff. This class differs from that of Admin Services Manager in that incumbents of the latter plan, organize and direct major portions of administrative services functions for the largest and most complex organizational units and have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies.

Responsibilities

1. Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
2. Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports. Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
3. Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
4. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
5. Maintains agency records based on established guidelines. Communicates managerial directives to program operations to ensure their enforcement.
6. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
7. Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
8. Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Competencies (KSA's)

Competencies:

1. Manages Ambiguity
2. Manages Conflict
3. Organizational Savvy
4. Action Oriented
5. Instills Trust

Knowledges:

1. Administrative and Management
2. Economics and Accounting
3. Law and Government
4. Customer and Personal Service
5. Personnel and Human Resources

1. Active Learning and Listening
2. Complex Problem Solving
3. Management of Financial Resources
4. Management of Material Resources
5. Management of Personnel Resources

1. Deductive Reasoning
2. Inductive Reasoning
3. Problem Sensitivity
4. Selective Attention
5. Written Comprehension

Tools & Equipment

1. Personal Computer
2. Telephone
3. Copy Machine
4. Scanner
5. Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.