Payroll & Accounts Payable Specialist

Position Summary:

With general supervision of the Payroll & Accounts Payable Manager, Payroll & Accounts Payable Specialist performs detailed accounting work that requires a high degree of accuracy and timeliness in the processing, recording and reporting of financial transactions for assigned area of Payroll.

Job Functions:

• Promotes and fosters a safe and secure operating environment.
• Applies standard concepts, practices and procedures within payroll and accounts payable functions adapting to changes in guidelines and applies exceptions when authorized. Provides backup to others in department and assists with special projects.
• Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
• Evaluates impact of changes to Company business activities and applies applicable rules.

Payroll Job Functions:

• Ensures timely and authorized payment of employees' paychecks and employees are paid in compliance with Company policies.
• Responsible for processing at least one collective bargaining unit's payroll.
• Supports at least one other collective bargaining unit's payroll.
• Ensures payroll compliance with collective bargaining unit(s). Requires detailed understanding of contract pay rules.
• Calculates, verifies, inputs and posts data for assigned payroll(s). (Extensive for the pilot payroll.)
• Verifies gross pay, net pay, taxable wages and non-worked pay for assigned payroll(s).
• Responsible for specific bargaining unit(s) time accrual records relating to sick and vacation time.
• Handles various payroll adjustments, such as shortages, discrepancies, garnishments, etc.
• Assists in the training and development of new staff member(s).
• Considers the employee as a customer of the Payroll Department.
• Prepares periodic payroll-related reports and analysis.
• Maintains payroll files.

Accounts Payable Job Functions:

• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
• Inputs documents and validates integrity in OnBase document Imaging and Workflow system.
• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
• Analyzes vendor account reconciliations, research and resolves any outstanding issues.
• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies:

• Judgment and initiative necessary in setting priorities to meet deadlines and to deal with non-standard situations or discrepancy notices from employees.
• High degree of professionalism and ability to keep sensitive information confidential.
• Ability to communicate fluently in English.

Education & Experience:

Required:

• Associate's degree in Accounting or equivalent experience with payroll and accounts payable functions.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• Proficient to advanced Microsoft Office skills

Preferred:

• Experience in OnBase, Infinium, Concur, PMI
• Proficient in UltiPro and either Kronos or Crew Trac
• Analytical ability
• Problem solving skills
• Excellent Interpersonal skills
• Communication skills