Administrative Services Manager

Schedule: Monday-Friday, 8a-5p CST; Ability to work 1-2 days remotely, after completing training period of 90 days.

Location: 3250 Briar Park Drive, Suite 100 Houston, TX 77042

Meritage Homes is looking for an Executive Assistant/Human Resources Coordinator in Houston, TX to perform senior level Executive Assistant responsibilities for our Houston Division President, in addition to the division leadership team and other leaders, as needed. This role requires ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.

Administrative

• Calendar management and scheduling
• Travel planning and coordination
• Copying, collating, binding - desktop publishing
• Report creation
• Event Planning for small and large events
• Presentation development and editing
• Coordinate MS Teams Meetings
• Create and manage expense reports
• Compose letters, reports, emails, proposals, as needed
• Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and workstations, etc.
• Work with building management for employee access to garage and building, submit work orders, and reserve conference rooms

People Operations

• Electronic employee file maintenance and organization
• Open job requisitions
• Track background check progress for new hires
• Onboard new hires
• Driver of new processes rollout and people operations project deadlines
• Aid in employee review process
• Ensure annual completion of employee compensation documents, and submit bonus spreadsheets to payroll

IT

• Request equipment and access for new hires
• Report broken or outdated equipment issues
• Collect, package, and return equipment
• Coordinate onsite IT projects for AV updates, equipment refreshes, and trainings
• Keep inventory of deployed employee devices and office equipment
  

#LI-LA1

• College degree preferred with 2 - 4 years' experience supporting executives and office management.
• Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required.
• Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.
• Strong experience developing processes/procedures and process flow documents.
• Exemplary written and verbal communication skills.
• Superior organization and project management skills.
• Ability to maintain confidential and proprietary information and data.
• Ability to work independently, think critically, and exercise delegated decision making
• Proactive - anticipates needs and takes action.
• Flexible - able to excel in a fast-paced environment with changing priorities.

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer; we are focused on delivering a Life.Built.Better.. Meritage is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. We are looking for candidates who are excited about furthering their careers, as well as bringing their authentic self every day to be part of an inclusive organization. Meritage was certified a Great Place To Work for a second year in a row and is currently ranked on Fortune's Best Workplaces listings in the categories of Construction, Women and Parents. Meritage has delivered over 200,000 homes in its 40-year history, and has a reputation for its distinctive style, quality construction, and award-winning customer experience. Meritage is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

• A work environment that encourages creativity and innovative ideas from every level
• An organization that lives by its core values everyday
• Team atmosphere where every individual is considered a vital asset
• State of the art technology to provide an optimal working environment
• A competitive pay structure
• Strong benefits
• Flexibility in work-life integration
• Team-oriented environment where all individuals play an integral role in the company
• Opportunity to further your career in a growing national organization
• Maintain a competitive drive to be the best