Project Admin

• Assist in the administration and coordination of construction project documentation.

• High school diploma/GED
• 2+ years of administrative/project support in construction is required.

• Strong Excel experience is preferred.
• Knowledge of Dexter & Chaney's Spectrum software is preferred.
• Knowledge of Procore construction management software is preferred.
• Experience working with sales tax in Kansas and Missouri regarding payroll and accounts receivable is preferred.
• Experience with T&M and AIA billings is highly preferred.

• Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner.
• Demonstrated knowledge and skills in the use of various Microsoft Office applications including Word, excel, and Outlook.
• Knowledge and understanding of general office procedures.
• Must have excellent oral and written communication skills.
• Must have the ability to manage multiple priorities and meet deadlines.
• Must be able to maintain confidentiality.
• Must be able to work well with others and contribute to a team-oriented work environment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Generally, works under the direction of a Project Manager (PM) or Assistant Project Manager (Asst PM), to provide administrative support to Asst PMs, PMs, and designated office staff.
• Assist with process improvement and project documentation control, including filing and maintaining drawings, RFIs, submittals, and other project-based logging systems
• Enter or update estimates, contract changes, subcontracts, vendor PO's, phasing, cost projections, and other pertinent project information in the company accounting system
• Assist with the production, coordination, review, and approval of project shop drawings and submittals in conjunction with project specifications and production requirements
• Monitor tax exemption certificates for tax exempt projects
• Assist with material tracking, material input, and cost projections
• Obtain W9s for vendors and subcontractors
• Monitor vendor COIs; pull COIs for projects
• Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures
• Set up jobs/projects and prepare daily reports as required by site(s)
• Develop and process product submittals & manuals
• Coordinate direction to administrative staff, procurement, logistics department, and production department as needed
• Interface and coordinate with designers and engineering from conception of design through submittal, product production, and as-build documentation control (with direction from PM or Asst. PM)
• Maintain ongoing communication related to projects, respond to inquiries, research and provide information as necessary to ensure the smooth administration of each job
• Write and submit PO's to vendors; Issue Purchase Orders for projects, materials, and equipment
• Interface with both internal and external individuals involved in projects, such as project team members, owners, general contractors, subcontractors, and vendors
• Maintain tracking of quotes & projects including data entry, update/create spreadsheets, process billings, process change orders, assist with project status updates
• Manpower tracking
• T&M and AIA Billings
• Order office supplies and equipment, manage mail and shipping requests
• Participate in the creation and response to RFIs
• Process permits, contracts, billings, weekly timecards, change orders, subcontracts, lien waivers, submittals, freight claims, and operation and maintenance manuals
• Support project and product cost control, tracking, and management
• Update customer rates with Union rate increases
• Update and distribute job info sheets
• Perform additional duties or tasks as assigned

• Pay is commensurate with experience.
• We offer outstanding benefits, including health benefits that begin on your first day!
  
  
  
  • Competitive Health, Dental, and Vision benefits including a medical plan with no employee premium
  • Company provided Life insurance with the option to purchase additional coverage
  • Company provided AD&D insurance with the option to purchase additional coverage
  • Health Savings Account with annual Employer Contribution
  • Flexible Spending Account, offering both Health Care Spending and Dependent Care Spending
  • 401(k) with employer match (fully vested on day 1!)
  • Paid holidays
  • PTO
  
  
  
  

• Will be subject to company's background check and drug screen programs.
• May be required to submit to periodic background checks if position requires access to security sensitive business locations and/or systems.
• Veterans\Individuals with Disabilities\Equal Opportunity Employer.