JOB SUMMARY |
The Purchasing Administrator will work with purchasing data entry and data maintenance for a manufacturing organization. This role will work collaboratively with a cross functional team with a primary focus on purchasing activities. |
PRINCIPLE DUTIES AND RESPONSIBILITIES |
- Maintain supplier delivery confirmations in ERP system
- Run vendor open order reports in ERP system
- Work with the buyer and supplier to resolve issues
- Expedite deliveries
- Work with production and warehouse teams to resolve shortages
- Run reports and maintain Supply Chain metrics
- Maintain supplier invoice activity, PO assignments & aging reports, coding of invoices to budget accounts
- Standardize, document, and maintain processes within the Purchasing Specialist duties and responsibilities, within Services IMS procedures.
- Establish and maintain database for uniform specifications for all procurement requirements.
- Develop and maintain standard national vendor accounts and pricing.
- Negotiate pricing, delivery terms, and contract details with suppliers
- Support tracking of spare parts for commercial and operational needs.
- Assist with procurement for Capex projects.
- Identify cost-saving opportunities through supplier negotiation and alternative sourcing.
- Analyze pricing proposals from suppliers, considering both technical capabilities and cost factors
- Review technical procurement specifications, comparing supplier options based on technical capabilities, negotiating pricing and delivery terms, and ensuring purchased items meet the required technical standards
- Process purchase requisitions from internal departments, ensuring technical specifications support requested delivery time
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KNOWLEDGE, SKILLS & ABILITIES |
- Proficient in Microsoft Office (Excel; Word; PowerPoint)
- Attention to detail
- Strong communication skills
- Proficient typing
- Ability to adapt in a rapidly changing environment
- Self-sufficient and problem solver
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EDUCATION AND EXPERIENCE |
Required Education / Experience
- Associates degree and or 3 years job experience
- Experience with ERP/MRP programs
- Purchasing / Vendor Experience
Preferred Experience
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ADDITIONAL INFORMATION |
Key Working Relationships Service and Operations Team Physical Demands Must be able to sit or stand for extended periods of time. Some lifting up to 15 lbs. Working Conditions Large multilevel office and manufacturing facility Limited travel activity for business staff meetings (estimated 1-2 times a year) |
Prolec-GE Waukesha, Inc. is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, protected veteran status, or any other reason prohibited by applicable law. The Purchasing Administrator will work with purchasing data entry and data maintenance for a manufacturing organization. This role will work collaboratively with a cross functional team with a primary focus on purchasing activities for our Service Operations Group. |
ADDITIONAL INFORMATION |
Key Working Relationships Service and Operations Team Physical Demands Must be able to sit or stand for extended periods of time. Some lifting up to 15 lbs. Working Conditions Large multilevel office and manufacturing facility Limited travel activity for business staff meetings (estimated 1-2 times a year) |
Prolec-GE Waukesha, Inc. is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, protected veteran status, or any other reason prohibited by applicable law.
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Prolec-GE Waukesha, Inc
Aug 04, 2025