Position Details
Position Information
| Recruitment/Posting Title |
Operations Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
Div of Continuing Studies, VP-Level 4 |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Operations Coordinator for the Division of Continuing Studies, VP.
Among the key duties of the position are the following:
- Assists with the oversight of the day-to-day operations at the new Lifelong Learning Center (60,000 square feet facility).
- Handles hiring and supervising a large number of students working both day, evening and weekend hours.
- Provides staff plans, budgets and operational processes (including training, and handling disciplinary matters).
- Compiles, approves and submits accurate payroll information to ensure students are paid properly.
- Works closely with our DoCS-IT department on computing needs of the faculty, staff and students to ensure all software and equipment across the facilities are maintained and functioning properly and escalating, when necessary.
- Ensures all classrooms, multi-purpose rooms (copier/supply room, breakroom and huddle rooms) are properly provisioned and regularly selects and orders supplies as needed.
- Oversees the division-wide scheduling of classrooms, conference and huddle rooms throughout of LLC and offsite facilities.
- Manages access and roles for all end users, modifying and updating classroom and space requirements, while maintaining a strong relationship with individual program directors ensuring that planning specifications are communicated for a successful outcome of each program.
- Handles building maintenance, janitorial work, etc. at the Lifelong Learning Center.
- Assists with overseeing security, fire prevention and other safety procedures and systems.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
$59,893.48 |
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
8:30 - 5:00 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree, or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Conflict resolution skills and supervisor experience.
- Demonstrated excellent interpersonal skills with a wide range of
- constituencies.
- Experience with EMS, and DoCS helpdesk system.
|
| Preferred Qualifications |
|
| Equipment Utilized |
- Video conferencing.
- Microsft Suite.
|
| Physical Demands and Work Environment |
- Ability to lift up to 50 lbs.
|
| Special Conditions |
- May be required to work nights and weekends.
|
Posting Details
| Posting Number |
25ST1605 |
| Posting Open Date |
08/04/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Cook (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Aug 04, 2025