Admissions Advisor

The MD Admissions Office at the UW School of Medicine & Public Health is looking for an outgoing professional to join their team as an Admissions & Recruitment Coordinator II. The ideal candidate will be knowledgeable about MD program admissions processes, have experience with admissions advising and presenting to various audiences. This position represents the UW School of Medicine & Public Health MD Program to prospective students with the goal of attracting, admitting, and enrolling a talented, student body and is responsible for coordinating, managing, and executing the recruitment and admissions process in alignment with the institution's strategic goals. This position will work collaboratively as part of an engaging five-member team of talented faculty and staff, and will report to the Director of Admissions.

This position is full or part-time, 75%-100%. 12 month position.

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• May supervise staff and/or lead a program area

• Other, shared admissions operations and responsibilities (e.g., application review and processing).

• Reviews, evaluates, and responds to student applications according to established policies and procedures

• Identifies opportunities for and develops admissions and outreach events

• Schedules logistics and secures resources for events to promote the Institution

• Evaluates program effectiveness and provides recommendations for improvement

• Creates targeted communication plans and materials based on established goals

• Delivers directed admissions program messaging to internal and external audiences

• Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission

• Engages in extensive outreach and recruitment events, representing the university to prospective students

• Counsels prospective and admitted students on educational planning and career opportunities

School of Medicine and Public Health, MD Admissions Office, MD Admission

The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.

The MD Admissions office supports the Medical School Admissions Committee and manages the entire application and selection process for prospective medical students. This includes the processes of providing information to prospective students and applicants, screening applications, conducting interviews, and ultimately making and communicating acceptance decisions.

The starting salary for this position is $57,500; but is negotiable based on
experience and qualifications.

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer OR SMPH University Staff Benefits Flyer.

• Familiarity with the medical school admissions process
• Experience working in an admissions office or higher education advising
• Demonstrated knowledge and/or use of online application systems and databases
• Proficiency with Microsoft Office suite, particularly Excel, and Canva

• Experience working in an MD Admissions office
• Experience presenting to internal/external audiences
• Experience developing and implementing outreach events/activities
• Experience working with faculty members and higher education students

Bachelor's degree preferred

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents:

• Cover Letter
• Resume
• Etc.

Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Beth Miller, bmiller53@wisc.edu, 608-265-8696

Relay Access (WTRS): 7-1-1: See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.