New

Assistant Event Coordinator

Sugarbush Resort
United States, Vermont, Manchester
Aug 03, 2025
Seasonal (Seasonal) RESORT OVERVIEW: Sugarbush Resort is a year-round destination offering some of the best skiing and riding in the east, an award-winning ski school, golf, disc golf, an array of dining venues, and a fully appointed Health and Recreation Center. Do you want to join an all-star team dedicated to delivering an unparalleled guest experience? Make this your best season yet by joining the team at Sugarbush and taking advantage of everything Vermont has to offer. BESIDES GETTING PAID TO WORK AT AN INCREDIBLE RESORT, WHAT'S IN IT FOR YOU?: Our investment in each employee includes a comprehensive wellness initiative, unwavering commitment to safety, growth opportunities, and a wide variety of resort benefits. Employees get to take advantage of our 4000+ acre playground including skiing, golf perks along with, mountain activities, health club membership, resort discounts, and more, so it's easy to share your enthusiasm for Sugarbush with our guests. POSITION SUMMARY: Sugarbush Resort is seeking a seasonal Assistant Event Coordinator to join our team. The Assistant Event Coordinator is responsible for assisting the Catering and Conference planners in servicing group-related events including weddings, corporate, and association business. Assist in the planning and execution of weddings, conferences, meetings, banquets, and ski groups, including the coordination of Banquet Event Orders, Group Resumes, diagrams, and lodging manifests two weeks prior to arrival. Candidates will assist in all aspects of event planning from advanced coordination to day-of execution. This is a six-month position with the possibility of growth, and it includes Resort benefits such as a season pass. This job pays $20-$24 per hour depending on experience. The position will initially follow a Tuesday/Wednesday-Saturday/Sunday schedule through the end of October. Beginning in November, it will transition to a Monday-Friday schedule with occasional weekend and holiday shifts as needed. RESPONSIBILITIES: Timely communication with clients and teammates to assist in detailing all aspects of event requirements. Detail and communicate Banquet Event Orders (BEOs) with customers and events team. Greet clients for property tours, menu tastings, check-in times, and event rehearsals. Revise diagrams to support flawless event flow and optimal client satisfaction. Support planners by conducting research to provide timely and accurate responses to client inquiries. Handles vendor communication prior to the event. Fulfillment of ticket orders and the creation/printing of actual lift tickets, rentals, and equipment vouchers for all group market segments. Participate in weekly BEO meetings and coordinating events with food and beverage, lodging, facilities, and mountain operations departments. Act as onsite coordinator with a focus on timeline management, overseeing event setup, and effective problem solving when necessary. Lead setup of venue decor including: votives, lawn games, easels, etc. Timely communication with all departments about upcoming group arrivals. Work with the other sales team members, as designated by the Conference Planners when called upon to maximize total team productivity and customer service. Support other team members as required. This may require late-night work. Support the Sugarbush Vision and Values. Other responsibilities will include assisting the group sales team in winter with contracts, tickets, and rooming needs. Trade Show support if needed. QUALIFICATIONS: Have a "See it, solve it" attitude. Experience in wedding and event planning is preferred. Highly motivated, enthusiastic, and willing to accept constant challenges. Applicants must be pro-active, self-starter, and able to work autonomously. Ability to handle multiple projects simultaneously and to schedule, organize and establish priorities. Ability to work in a fast-paced environment and follow through with assigned tasks. Have an amazing attitude and the ability to have FUN. Strong computer skills. Excellent oral and written communication skills. Work schedule includes weekends, evenings, and holidays. Some lifting is required. High attention to detail is critical for this position. Accounting skills are a plus. Sugarbush Resort is an Equal Opportunity Employer. An offer of employment may be contingent upon the results of a background, MVR, or criminal records check. English