Executive Assistant-VP

POSITION OVERVIEW:
Perform diverse administrative duties for a functional or staff Vice President, which may involve contact and exposure to sensitive information that requires considerable use of confidentiality, tact, diplomacy, discretion and judgment.

ESSENTIAL FUNCTIONS:

Perform administrative duties that require knowledge of general business and office procedures, which includes maintaining follow-up files, correspondence, assembling material for reports, preparing presentations and composing memos/letters

Receive and screen incoming calls. Resolve issues and refer complex situations to appropriate level as circumstances warrant. Initiate calls, return calls or forward messages as required

Sort, read and annotate incoming mail and attach appropriate file to facilitate action if required. Determine routing, signatures required and maintain follow-up as needed

Initiate necessary paperwork, forms, etc for daily office operation, i.e., invoices, purchase orders, etc. Organize and maintain files

Process, coordinate and follow-up on invoices and expense reports; review various reports such as budgets and other reports for accuracy and advise Vice President of discrepancies

Make arrangements for and coordinate conference calls and meetings, schedule appointments, maintain calendar, arrange business itineraries and coordinate travel requirements

Assist on functional area initiatives and projects from an administrative support perspective as needed

Compose memos/letters as needed, in some instances with very little guidance or direction

Create and prepare graphs and reports for presentations to senior executives

Provide support to other management and staff as needed

Comply with all applicable laws/regulations, as well as company policies/procedures

Perform other duties as required

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

QUALIFICATIONS

• High School Diploma or General Education Diploma (GED) plus six (6) years of progressive experience in an administrative position supporting middle and/or executive management in a large, multi-level organization
• Depending on the functional area supported, additional knowledge, skills, abilities and experience may be required
• PC proficient with ability to use Microsoft Office Software, including but not limited to; Word, Excel, and PowerPoint
• Highly proficient typing/data entry skills
• Good time management, organizational, multi-tasking and interpersonal skills
• Ability to manage confidential information
• Strong verbal and written communication skills with good spelling, punctuation and basic grammar
• Ability to work independently and as a team member

Preferred Qualifications:

Pay Transparency:

Pay:

Additional Details:

FedEx Freight is an Equal Opportunity Employer, including disabled and veterans.

• Know Your Rights
• Pay Transparency

If you have a disability and you need assistance in order to apply for a position with FedEx Freight, please call 800-888-8252 or e-mail at ADAAssistance@freight.fedex.com.

FedEx Freight will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.