New

Part-Time Business Operations Assistant

University of Georgia

retirement plan

United States, Georgia, Athens

Aug 02, 2025

Posting Details

Posting Number	S13953P
Working Title	Part-Time Business Operations Assistant
Department	CAES-Entomology
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Part Time
Work Schedule
Additional Schedule Information	20 hours per week
Advertised Salary	Commensurate with Experience
Posting Date	08/01/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	08/18/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Business Operations Paraprofessional/Professional
FLSA	Non-Exempt
FTE	0.50
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This position performs a wide variety of fiscal and clerical duties for the Department of Entomology. Financial duties consist of departmental purchasing, payment requests, reconciling purchase orders, expense requests, and payment requests, and preparing journal entries and budget journals. HR/payroll duties include time and absence approver for the department and ensuring payroll is submitted and approved by the appointed deadlines.
Knowledge, Skills, Abilities and/or Competencies	Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels; exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Act independently and exercise sound judgment with sensitivity to identify matters that necessitate higher-level management consultation. Proficient in Microsoft Office, particularly Excel Strong problem-solving skills. Solid knowledge of processes, protocols, and procedures with a focus on travel and procurement rules and regulations.
Physical Demands	Normal indoor office demands. Driving as needed to perform job duties.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial:

Financial system duties including payment requests, AP journal vouchers, budget journals, budget transfers, GL journals for UGA, UGA Foundation and UGA Marketplace.
Oversee faculty and staff purchasing within UGAmart and perform periodic cleanup of outstanding POs.
Troubleshoot purchasing issues for faculty and staff and communicate with various vendors regarding orders in progress.
Submit invoices through UGAmart for payment in a timely fashion.
Serve in the Approver 2 position for P-Card users in the labs and ensure receipts are obtained and loaded into WORKS with correct speed-type/account code and business purpose.
Ensure statements are reconciled on a monthly basis.
Process necessary General Ledger journals for transactions that with incorrect speed-type or account code.
Prepare and submit deposits for UGA, UGA Foundation and 4-H reimbursements

Percentage of time

Duties/Responsibilities	Human Resources/Payroll: Assist faculty with payroll funding transactions for students and staff. (Bi-weekly) Process EDRs when needed at the direction of the Business Manager
Percentage of time	5

Duties/Responsibilities	Administrative: Backup for Administrative Specialist with scheduling travel arrangements for faculty, students and speakers upon request. Backup for Administrative Specialist with job postings and hiring proposals for student and temporary workers in UGAJobs. Backup for building security/access system as needed. Other duties as assigned.
Percentage of time	5