Office Specialist V

Provides the highest-level administrative associate support to the Department of Grain Science and Industry (GSI) and its Department Head in carrying forward the activities of the department. GSI is a highly complex department which includes teaching, research and extension in both grain and food sciences. These comprehensive efforts are supported by over 50 faculty and staff employees located in between main campus and north campus in one of our four facilities off Kimball. Grain Science has recently merged the Food Science discipline into the department, increasing our student numbers significantly. Research awards approach $4M annually and research expenditures exceed $9M annually. In addition, this position provides administrative support to the Grain Science External Advisory Board which serves in a primary advisory role for GSI. This position coordinates aspects of these activities as needed by the Head and as directed by the Head through the department's teaching, research and extension coordinators, graduate program chairs, faculty evaluation committee, faculty, staff and others as necessary. This position is the focal point of activities for many of these efforts internally and often serves as the first point of contact for many stakeholders, alumni, supporters and students in Grain Science and Food Science.

The Department of Grain Science and Industry is the only department of its kind in the United States. Our globally unique programs are recognized for the quality of its graduates and the excellence of its faculty and staff. We need someone who is a self-starter, adaptable and customer-service oriented to contribute to the overall success of the department.

This position is On-site.

Minimum Qualifications:

• Requires four years of relevant experience.

Preferred Qualifications:

* Two or more years relevant experience such as providing administrative/programmatic support, coordination for an administrator, scheduling/calendar management, support for events, meetings, speaking engagements or special projects, preparation of documents for signature and communication support.
* Excellent oral and written communication skills.
* Advanced degree in any discipline, particularly business management and/or communications is highly preferred.
* Demonstrated problem solving and analytical skills, including the ability to research and analyze administrative problems, make recommendations, and take appropriate course of action.
* Ability to work independently or as a member of a team with accountability for results.
* Excellent organizational skills with ability to manage multiple priorities concurrently and pay attention to accuracy, detail and follow through.
* Demonstrate customer service orientation and strong interpersonal skills including courtesy, professionalism, and a cooperative attitude.
* Proven ability to work and interact effectively in a with a wide variety of stakeholders.
* Demonstrated ability to be flexible, innovative and receptive to taking on new or changing responsibilities
* Demonstrated ability to exercise judgment and discretion and maintain integrity with sensitive or confidential information.
* Strong oral and written communication skills, including composition and editing.
* Demonstrated project management skills.
* Working knowledge of university policies and procedures.
* High proficiency with technology, including skills with Microsoft Office suite (specifically word, excel, online calendaring, scheduling)
* Ability to utilize KSU computer programs, KSIS, HRIS, CONCUR, and Canvas
* Demonstrated ability to take initiative and make difficult decisions.
* Event planning experience.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Please submit the following documents:

1. Resume
2. Letter of Interest with background and experience
3. List three references with current contact information

Screening begins immediately and continues through August 8, 2025

$26.00-$30.00 hourly