Personnel Assistant II

Personnel Assistant II

General Info

Job Type: Full-Time

Hours: 6:30 AM to 3:30 PM - Monday through Friday (8/hr. shifts)

*Shift Differential: 4% (2^nd shift) or 6% (3^rd shift) differential pay only if the majority of hours worked fall within the shift differential window

Location: Four Seasons Environmental, Inc. - CDC Chamblee Campus, Georgia

Salary Range: $27.08/hr. plus an additional fringe benefit of $10.79/hr. ($8.04 H&W/$2.75 401(k))

Minimum Years Experience: 3 Years

Benefits:

• Medical Insurance & Prescription Drug Benefits
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement Benefit
• Disability Insurance

Essential Job Duties and Responsibilities

Perform a variety of tasks including clerical duties. Greeting visitors and directing them to the appropriate person, answering and screening phone calls and transmitting messages.

Experience operating general office equipment to include coping, faxing, and filing; 2-way radio communication and dispatch experience a plus! General computer experience is required with specific experience with Microsoft Excel, Word, Access, PowerPoint and cloud-based environments such as Box, Dropbox, ShareFile, Office 365 to name a few.

Must be detailed oriented and a self-starter. Relies on experience and judgment to plan and accomplish goals. Exercise discretion at all times; limited judgment may be necessary.

Experience with purchasing systems, monitor and verify purchase orders.

Dispatch emergency and routine service calls. Identify emergency dispatch calls and notify appropriate personnel. Dispatch service calls and log the information in the Integrated Facilities Maintenance System (IFMS).

Relay service calls for subcontracted services to the appropriate contact/call center. Assist Roybal Campus with dispatch as needed.

Scan and log employees' training upon receipt. Prepare training agendas for weekly safety meetings, collect and log training completion certificates.

Monitor mileage, maintenance and trip information on government vehicles.

Check the AED machine daily to ensure proper operation, check contents quarterly and performs monthly test.

Maintain and update the building evacuation accountability list and provide information to the client as required.

Maintain ISO files according to ISO program requirements including archiving and disposal as necessary.

Other duties include: Customer Feedback Survey Report, receiving packages and maintaining sign-in books for all vendors. Support technicians and supervisors as needed. Other duties as assigned.

Knowledge and Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Access); advanced skills in Excel.
• Skilled in using JotForm for creating forms and surveys.
• Experience with data entry, purchasing, and accounts payable systems and processes.
• Experience using cloud-based platforms such as Box, Dropbox, ShareFile, Office 365.
• Ability to exercise discretion and sound judgment in handling sensitive or confidential matters.
• Strong multitasking and organizational skills.
• Demonstrated ability to work well with others; a true team player
• Excellent interpersonal and customer service skills.
• Strong attention to detail; dependable and professional.
• Self-starter who can work independently with minimal supervision.
• General computer and office operations experience required.

Requirements:

• Employees may be subject to immunization and testing requirements pursuant to Client and current Company requirements.
• Employees must meet the requirements of the federal credentialing process to access the facility, which includes but is not limited to, obtaining facility access (aka PIV card, smart card, access card, badge) and meeting ongoing training and access requirements.

Company Info

Four Seasons Environmental, Inc. (www.fseinc.net) is a 350-associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35+ years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

Mission Statement

In a corporate culture of positive reinforcement, we will produce excellence by continuously finding better ways to serve our client as we would wish to be served.

Vision Statement

In a nurturing corporate climate where families are valued and continuous improvement is a way of life, we will treat our customer and our fellow employees as we would wish to be treated so that we will continue to be our customer's contractor of choice.

• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.
• Must be authorized to work in the US
• No relocation assistance is available
• All resumes will be kept in strict confidence.
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer including protected veterans and individuals with disabilities.