Administrator, Board of Directors

Do you envision finding a meaningful role with an inclusive and compassionate team? At Children's Mercy, we believe in making a difference in the lives of all children and shining a light of hope to the patients and families we serve. Our employees make the difference, which is why we have been recognized by U.S. News & World Report as a top pediatric hospital, for eleven consecutive years.

Children's Mercy is in the heart of Kansas City - a metro abounding in cultural experiences, vibrant communities and thriving businesses. This is where our patients and families live, work and play. This is a community that has embraced our hospital and we strive to say thanks by giving back. As a leader in children's health, we engage in meaningful programs and partnerships throughout the region so that we can improve the lives of children beyond the walls of our hospital.

The Board Administrator serves as a liaison to all Children's Mercy boards and advisory committees (including the hospital Board of Directors, foundation Board of Directors and CMRI Advisory Committee), ensuring timely, exceptionally accurate communication and support with kindness, professionalism and confidentiality.

This is the perfect position for a detail-orientated project manager, who also enjoys event planning and management, and approaches all aspects of work with a hospitality, customer-focused lens.

The incumbent must live within the KC Metro.

At Children's Mercy, we are committed to ensuring that everyone feels welcomed within our walls. A successful candidate for this position will join us as we strive to create a workplace that reflects the community we serve, as well as our core values of kindness, curiosity, inclusion, team and integrity.

Additionally, it's important to us that we remain transparent with all potential job candidates. Because we value the safety of the patients and families we serve, as well as the Children's Mercy staff, we want to let you know that the seasonal influenza vaccine is a condition of employment for all employees in our organization. New employees must be willing to be vaccinated if found non-immune to measles, mumps, rubella (MMR) and chicken pox (varicella) and/or without evidence of tetanus, diphtheria, acellular pertussis (Tdap) vaccination since 2005. If you are selected for this position, you will be asked to supply your immunization records as proof of vaccination. If you and have any concerns about receiving these vaccines, medical and/or religious exemptions can be further discussed with Human Resources.

Position reports directly to the Chief of Staff (in partnership with Chief Development Officer for foundation board activities):

* Establishes, in conjunction with the Board leadership, the annual board and board committee meeting schedule; sets quarterly timelines for meeting agenda and material preparation. Effectively communicates such schedules and timelines to all involved parties.

* Works closely with Board and CM executive leadership and other CM staff, as needed, to ensure timely, accurate and effective development of meeting materials according to established timelines, including meeting agendas, executive summaries, presentations, and more. Works closely with the Chief of Staff to review and revise meeting materials to ensure consistency and accuracy.

* Responsible for creation and timely distribution of virtual meeting books and other materials.

* Attends all Board and committee meetings and prepares meeting minutes for review by OGC attorneys. Distributes minutes to board and committee chairs and addresses any comments received.

* Manages the annual Board and committee workplans, working with the various board and committee chairs to ensure that required tasks and actions are completed.

Communication/Relationships:

* Serves as primary point of contact for all internal and external stakeholder regarding the Board of Directors.

* Provides a professional and positive interface between Board members, CM business units, CM staff, leadership and external consultants. Builds positive and productive relationships to facilitate the work of the Board.

* Responsible for communications with the Board, ensuring timely dissemination of important information to keep members informed of important developments.

* Manages all updates to the board roster, committee rosters and external website leadership page, ensuring information is accurate and updated in a timely manner.

Event Planning and Management:

* Manages the Board retreat process, ensuring a successful annual retreat. This includes working with external consultants and speakers to identify and meet their needs related to travel and meeting logistics. Works closely with the CEO and their assistant on venue selection, catering, and technical support. Prepares all necessary materials for the retreat and ensures that attendees receive all materials.

* Responsible for creation and regular updating of the Board orientation program and materials. Conducts Board orientation sessions on an annual basis and as otherwise needed to ensure new board members are prepared to fulfill their responsibilities. This includes all preparations for orientation session such as scheduling, venue planning, catering planning, AV support, materials preparation, and presenter support.

* Successfully plans and executes quarterly board meetings, lunches and receptions/dinners, including venue selection, catering, Run of Show scheduling, AV, and other planning as required to ensure an exceptional event experience for attendees.

Board Files/Compliance:

* Maintains the official corporate board files and records, ensuring an accurate record of governing body actions, including those taken in fulfillment of fiduciary responsibilities.

* Manages the CM Board portal, ensuring information is kept up-to-date and addressing any technical or access issues. Ensures new board members and CM staff are granted appropriate access to the portal and ensures that access is terminated for departing members and CM staff.

* Manages Board compliance process, including, but not limited to, annual conflict of interest review. Ensures that all members complete annual conflict of interest statements; reviews those statements for any potential conflicts and reports relevant information to the EVP/General Counsel.

* Responsible for onboarding of new members and offboarding of departing members. This includes ensuring that required background checks are completed according to CM policy, as well as setting up appropriate access and "non-employee" profiles as required.

Bachelor's Degree and 3-5 years' experience. Executive assistant level experience; prior experience supporting a corporate board preferred OR
• High School diploma, or equivalent, and 7 or more years' experience accepted in lieu of a degree.

The benefits plans at Children's Mercy are one of many reasons we are recognized as one of the best places to work in Kansas City. Our plans are designed to meet the changing needs of our employees and their families.

Our pay ranges are market competitive. The pay range for this job begins at $31.02/hr, but your salaried offer will be determined based upon your education and experience.

This is an intermittent remote position, which means that the person hired will work with his or her manager to determine a schedule that includes both at home and on-site hours at a Children's Mercy location. The incumbent must live in the Kansas City metro area.

Children's Mercy hires individuals based on their job skills, expertise and ability to maintain professional relationships with fellow employees, patients, parents and visitors. A personal interview, formal education and training, previous work experience, references and a criminal background investigation all are factors used to select the best candidates. The hospital does not discriminate against prospective or current employees based on the race, color, religion, sex, national origin, age, disability, creed, genetic information, sexual orientation, gender identity or expression, ancestry or veteran status. A drug screen will be performed upon hire. Children's Mercy is smoke and tobacco free.

CM is committed to creating a diverse and inclusive workforce. Our patients and families come from all walks of life, and so do we. We know that our greatest strengths come from the people who make up our team so we hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our hospital stronger and our patient care more compassionate.

If you share our values and our enthusiasm for service, you will find a home at CM. In recruiting for our team, we welcome the unique contributions that you can bring, including education, ideas, culture, ethnicity, race, sex, sexual orientation, gender identity and expression, national origin, age, languages spoken, veteran status, color, religion, disability and beliefs.